How long does it take to set up?

Less than 5 minutes. You can invite your team via a simple link, and the setup wizard handles the rest. No HR degree or implementation calls required.

How does it handle international teams and holidays?

Cala automatically applies the correct public holidays based on where each team member is located. You can also set custom allowances for different countries within the same workspace.

Is the free plan actually free?

Yes. If your team is 5 people or fewer, you can use all of Cala's core features completely free, forever. No credit card required to sign up.

Can I create custom leave policies?

Absolutely. You can set up unlimited custom policies, from standard annual leave and sick days to parental leave, unpaid time off, and sabbaticals. You control the rules, accruals, and rollovers.

Do managers need to log in to approve time off?

No. When an employee requests time off, their manager gets an email or Slack notification and can approve or deny the request with a single click right from the message.

Is my team's data secure?

Yes. All traffic is secured via SSL, and your data is hosted on secure cloud infrastructure. Cala follows GDPR principles and stores only the information required to run your calendar.

Vacation

Sick Leave

Public Holiday

Vacation

Sick Leave

The beautifully simple way to track team time-off

A simple team calendar with powerful features under the hood. Automate your team's time-off without the messy spreadsheets or bloated HR software.

Get started free

Free for up to 5 users · No credit card required

200+ teams manage time-off with Cala HQ

Public Holiday

5/5 From Managers

Consistently rated as the easiest tool to deploy.

Highly Rated by Ops

Loved by operations teams for eliminating spreadsheet chaos.

Trusted Across Countries

Perfect for remote teams spanning multiple time zones and holidays.

Fast onboarding

Set up in under 5 minutes

Three quick steps and your team has one clear place to request, approve, and track time off.

Set your policy

Choose fixed, accrued, or unlimited leave. Set allowances, carry-over rules, and holidays for each country.

Add your team

Invite your team members and organize them into teams. Assign a leave manager for each.

You're done

Your team requests time off, managers approve with one click, and everyone stays in sync automatically.

Sound familiar?

The old way of tracking time off is completely broken.

Email, chat, and spreadsheets were never built to run a leave process. Cala HQ is a cleaner spreadsheet vacation tracker alternative for teams that have outgrown patching it together by hand.

Bloated HR Software

You don't need a $10,000/year enterprise suite just to track vacation days. Most HR tools are packed with features you'll never use and take months to set up.

The DM Black Hole

A quick "Can I take Friday off?" gets buried in an hour. No paper trail, zero team visibility, and guaranteed scheduling conflicts.

Spreadsheet Nightmares

Constantly fixing broken formulas, manually calculating accruals, and answering "How many days do I have left?" every single week.

Everything you need

Built for how small teams actually work

No bloated HR suite. Just the features a small team actually needs.

Daily overview

Know who is off and what’s next

See today’s absences, leave balances, and upcoming time off in one clear view.

See who is away today
Check leave balances at a glance
See upcoming time off

Flexible policies

We do the heavy HR math for you

Stop manually calculating who gets what. Cala HQ handles the policy logic you need from practical leave management software without the bulky HR suite.

Automated pro-rating for mid-year joiners
Custom carry-over limits and expiration grace periods
Precise accrual logic with maximum balance caps

Works worldwide

One team, every country

Each employee gets their own country's public holidays while your company's leave policy stays the same for everyone. That gives you a built-in public holiday calendar for teams and a clearer view when your team works across countries.

Built-in holiday calendars by country
Each employee sees their local holidays
One consistent leave policy across all locations

Utility & scale

Everything you need to manage leave effectively

The small details that make a big difference. From custom carry-over rules to automated reminders, we've built every utility your team needs to stay in sync.

One-Click Approvals

Approve or reject requests directly from your email notification.

Personal Dashboard

Every employee sees their remaining balance and upcoming holidays at a glance.

Pro-rated Accruals

Automatically calculate leave for mid-year joiners based on their exact start date.

Custom Carry-overs

Set exact limits on how many days move to next year and when they expire.

Smart Routing

Assign specific leave managers to different departments or teams automatically.

Weekly Digests

A clean Monday morning email showing everyone who is off this week.

National Holidays

Access built-in public holiday calendars for over 50+ countries including US, UK, and Latvia.

Leave Reminders

Automated emails sent to employees a few days before their vacation starts.

Minimum Notice

Prevent last-minute surprises by requiring a set number of days' notice for requests.

Audit Log

Track every change, approval, and adjustment with a clear activity history.

Unlimited Time-off

Support trust-based leave policies while still maintaining full team visibility.

Department Filters

Quickly view the calendar for just Engineering, Marketing, or specific teams.

"For quite a few years, time off at WE ARE CRISP was mostly Slack messages, emails, and me trying to remember who had mentioned what. It was not unusual to realise only that morning that someone was away. Cala HQ brought that into one place and made the whole thing feel under control."

Kristaps Lazda

Founder, WE ARE CRISP

Simple, fair pricing

Every plan includes everything.

Get the full Cala HQ experience on every plan. No feature gating, no hidden add-ons, just the tools you need to manage your team.

Save 20%

Free

Up to 5 users

No credit card required

Start for free

Team 10

Up to 10 users

$15

/mo

Billed $180 annually

Choose Team 10

Team 25

Up to 25 users

$30

/mo

Billed $360 annually

Choose Team 25

Team 50

Up to 50 users

$55

/mo

Billed $660 annually

Choose Team 50

Need room for a larger team?

Contact sales for custom user limits, dedicated onboarding, and advanced admin controls.

For owner-led teams

No HR department required.

Cala HQ keeps time-off clear for teams that need practical leave management for small businesses, not a full HR department.

Set it up fast

Invite the team, choose a policy, and start approving requests without weeks of onboarding.

Know who is off

One shared calendar replaces scattered messages, spreadsheet tabs, and morning guesswork.

Keep costs predictable

Simple plans for small teams, with no feature maze or enterprise software overhead.

Stay in control

Keep leave records, approval history, and workspace access organized in one place.

FAQ

Common questions

Personal Day

Ready to stop guessing who's off today?

Set up your workspace in under 5 minutes. Free for up to 5 users.

Get started for free

No credit card required.